HYCU for Asana

R-Cloud Module Guide

 
 
HYCU for Asana. 2024 HYCU. All rights reserved.   1  
 
Table of Contents 
About the module ........................................................................................... 3 
Prerequisites .................................................................................................. 3 
Limitations .................................................................................................... 3 
General limitations .................................................................................... 3 
API call rate limitations .............................................................................. 4 
Creating a personal access token ..................................................................... 4 
Protecting data ............................................................................................... 5 
Backup ...................................................................................................... 5 
Restore ..................................................................................................... 5 
 
   

This document contains proprietary information, which is protected by

distributed, transmitted, stored in a retrieval system, modified or translated to

another language in any form by any means, without the prior written consent of

HYCU.

About the module

The R-Cloud (formerly HYCU Protégé) module for Asana enables you to protect

the contents of your Asana account.

Prerequisites

Before you configure the module in R-Cloud, create the personal access token on

your Asana account. For details, see section Creating the personal access token.

The Asana user who created the personal access token must be added to all Asana

projects, portfolios, and to the teams that you plan to protect.

Note: Asana uses the delegated authentication and authorization flow. This

means that R-Cloud does not store or manage the Asana user names and

passwords. Instead, R-Cloud passes the control to Asana by identifying itself

with a personal access token. When Asana allows you to choose an account and

to sign in, Asana hands over the control back to R-Cloud along with the personal

access token.

Limitations

General limitations

These are the general Asana data protection limitations:

• The Asana members can be backed up but cannot be restored. They can be

assigned to an Asana object.

• Data protection is possible for all Asana objects that are accessible by using

the personal access token.

• The custom Asana fields can be protected only if using a paid Asana

subscription plan.

• The custom Asana fields can be protected only on the workspace level.

• The workspace recovery will restore to the same workspace that was used

for the backup because Asana doesn’t allow you to create new workspaces.

• The restored objects will have a new timestamp and will be created by the

token user. The data cannot be restored on behalf of other users.

API call rate limitations

The Asana API call rate limitations are:

• For free users: 150 calls per minute

• For the premium, business, and enterprise users: 1500 calls per minute

These limitations may cause the HTTP 429 Too Many Requests errors during

the backup and restore procedures.

Creating a personal access

token

To create a personal access token in Asana, follow these steps:

1. Go to the Asana developer console at https://app.asana.com/0/my-apps.

2. Go to your Personal access tokens, and then click Create new token.

3. Give the token a name, accept the Asana’s terms and conditions, and click

the Create token button.

4. The token appears on your screen. Copy the token.

Protecting data

R-Cloud starts protecting your Asana data after you add the module as a source to

R-Cloud and assign a policy to the related SaaS application.

For details on how to add the module to R-Cloud, see HYCU R-Cloud Help.

When adding the module as a source, provide the following information:

• Display name

• Backup target

• AUTH_SETTINGS

• Personal access token

Backup

For details on how to back up your Asana account, see HYCU R-Cloud Help.

Restore

R-Cloud allows you to restore your protected Asana data on the following levels:

• Workspace

• Team

• Goal

• Custom field

• Portfolio

• Portfolio item

• Project

• Section

• Task

• Subtask

• Tag

• Attachment

• Story

For details on how to restore your Asana account, see HYCU R-Cloud Help.

Provide feedback

For any suggestions and comments regarding this product or its documentation,

send us an e-mail to:

[email protected]

We will be glad to hear from you!

[Type here]